Executive Assistant, Wellington
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Robert Walters

Executive Assistant

  • Posted 2w ago
  • On Site
  • Full Time, Fixed Term Contract

Up to $65 /hr

Wellington

Job Description

We are currently seeking an experienced Executive Assistant for a fantastic temporary opportunity within a government organisation based in Wellington. This is an immediate start role running through until 13 November, supporting senior leaders in a fast-paced and high-performing environment.


This position would suit a seasoned Executive Assistant who has previous experience working within the public sector and can confidently hit the ground running from day one.


About the Role


As Executive Assistant, you will provide high-level administrative and executive support, ensuring the smooth day-to-day operation of the leadership team. You will be proactive, highly organised, and able to manage competing priorities while maintaining professionalism and discretion.


Key Duties and Responsibilities


  • Provide comprehensive executive support to senior leaders and management teams
  • Manage complex calendars, appointments, and scheduling requirements
  • Coordinate internal and external meetings, including preparation of agendas, papers, and meeting packs
  • Arrange travel, accommodation, and detailed itineraries
  • Prepare correspondence, reports, presentations, and briefing documents
  • Take meeting minutes and track actions and deliverables
  • Manage confidential information with the utmost discretion
  • Act as a key point of contact for internal and external stakeholders
  • Coordinate team events, workshops, and leadership meetings
  • Maintain accurate records and filing systems
  • Support project coordination and administrative activities as required
  • Prioritise and manage competing deadlines in a fast-paced environment
  • Assist with financial administration, including purchase orders, invoicing, and expense management where required


About You


To be successful in this role, you will have:


  • Proven experience as an Executive Assistant supporting senior executives or leadership teams
  • Previous experience working within a government or public sector environment
  • Exceptional organisation and time management skills
  • Strong communication and stakeholder management abilities
  • Advanced Microsoft Office skills, including Outlook, Word, PowerPoint, and Teams
  • The ability to work independently and manage multiple priorities
  • High levels of professionalism, discretion, and attention to detail
  • Availability to start immediately


What's on Offer?


  • Immediate start opportunity
  • Competitive hourly rate
  • Wellington CBD location
  • Varied and engaging workload
  • Opportunity to contribute to a respected government organisation
  • Assignment through until 13 November


If you are an experienced Executive Assistant with government experience and are available for an immediate start, we'd love to hear from you. Apply now or contact Allie Poland on 022 5895154 for a confidential discussion.


Robert Walters endeavours to review all applications in a maximum of five working days. If you have not received correspondence within this timeframe please do not hesitate to contact Allie Poland on +6444719774.

Desired Hard Skills

  • Report Preparation
  • Microsoft Office
  • Calendar Management
  • Meeting Coordination
  • Travel Arrangement

Desired Soft Skills

  • Discretion
  • Time Management
  • Communication
  • Organisation
  • Stakeholder Management

Culture

  • 🌐 INZ Accredited Employer

Job Schedule

  • Monday to Friday

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