Executive Assistant & Office Manager, Auckland
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MTF

Executive Assistant & Office Manager

  • Posted Today
  • On Site
  • Full Time

Auckland

Job Description

About the team:


Are you ready to join a high-performing team where your work will make a real difference? We’re driven to make the financial lives of New Zealanders better, and we’re looking for someone who loves being organised, bringing clarity to busy environments, and helping others perform at their best. If that sounds like you, this could be your dream job.


MTF Finance is punching above its weight in the competitive finance sector, and we’re on a mission to help Kiwis do more. We’re a trusted household brand powered by local relationships, smart technology, and a bold ambition to keep growing.


About the role:


We’re looking for an exceptional Executive Assistant & Office Manager to keep our senior leaders and Auckland hub running smoothly . You’ll provide proactive support to our CEO, Deputy CEO , wider leadership team and , when required, the MTF Board of Directors.


Based at our Auckland Hub, you’ll partner closely with our Dunedin-based Executive Assistant & Office Manager to deliver seamless, coordinated support across both locations.


This is a trusted, high impact role for someone with exceptional judgement, discretion, and organisation. You’ll anticipate needs, stay ahead of priorities , handle sensitive matters with confidence, and build strong relationships across MTF and with external stakeholders.


Just some of the things you’re responsible for:


  • Provide trusted, proactive support to the CEO, Deputy CEO and Senior Leadership Team, anticipating needs, managing competing priorities, and ensuring leaders remain informed.
  • Lead the coordination of Board and Committee activity, including meetings, papers, actions and executive correspondence, ensuring strong governance, timely decision making and effective follow through.
  • Oversee the effective operation of our Auckland offices, managing facilities, suppliers, contractors, systems and workflows to ensure a professional, efficient and high-performing environment.


You’ll need to have:


  • Experience in an Executive position reporting directly to a CEO or Executive member with proven professional maturity, and emotional intelligence.
  • Demonstrated experience providing senior executive support in a complex, fast-paced environment, with the confidence to anticipate needs, manage ambiguity, and add value beyond task completion.
  • Exceptional judgement and discretion when handling confidential, commercially sensitive, reputational, or people related information.


Sounds like you?


If you're keen on any role at MTF Finance but feel like you're not a 100% match, don’t worry! We still want to see your unique spark, so go ahead and apply

We can’t wait to hear from you.


Candidates must possess a verified form of photo identification and the legal right to work in New Zealand. Any offer of employment is subject to clear reference checks, credit, Dow Jones Watchlist and criminal history checks. Please be advised that only those candidates shortlisted will be contacted.

Desired Hard Skills

  • Executive Support
  • Board Coordination
  • Office Management

Desired Soft Skills

  • Discretion
  • Judgement
  • Emotional Intelligence
  • Organisation

Benefits & Perks

Culture

  • 🎂 Birthdays Off
  • 🧕 Inclusive Workspace
  • ❤ Care and Appreciation
  • 🩺 Health Insurance
  • 🧠 Mental Health Workshops
  • 💚 Counselling Services
  • 💪 Physical Health Workshops
  • 📈 Professional Development
  • 🚗 Company Car
  • 🎉 Employee Discounts and Rewards
  • 📣 Referral Bonuses
  • 🚚 Relocation Support
  • 🏆 Performance Bonus
  • 🚘 Travel Reimbursement
  • 💻 Company Supplied Technology
  • 🩸 Free Period Products
  • 🍺 Free Drinks
  • 🍔 Free Food
  • ⏰ Flexible Work
  • 🍇 Fruit Box
  • 🚲 Workride
View All
  • 🐾 Dog Friendly
  • 📚 Cultural Competency Training
  • 🚻 Unisex Bathrooms
  • 🏃 Women Leadership
  • 💸 Living Wage
  • ♻ Recycle
  • 🌾 Toitu Certified
  • 🗣 Support Services for Employees
  • 🎓 HRNZ Professional Accreditation Opportunities
  • 💡 Internal Mentoring
  • 🤲 Volunteering
  • 🚪 Open Door Policy
  • 💝 Charitable
  • 🙌 Community Focused
  • 👪 Family Friendly
  • 🌐 INZ Accredited Employer
View All

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