Executive Assistant, Wellington
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New Zealand Police

Executive Assistant

  • Posted Today
  • On Site
  • Full Time

$80.3  -  $100.9 k/yr

Thorndon, Wellington

Job Description

Executive Assistant to Chief Operating Officer

  • Based at Police National Headquarters in Wellington
  • Permanent – full-time
  • JR 6078151


Mō te tūnga | About the role

This is a unique opportunity to work at the heart of New Zealand Police, providing trusted, high-quality executive support to a member of Police’s Executive. You will support and enable the Chief Operating Officer (COO) to be organised, informed, and ready to make decisions that support our people and the communities we serve.


The COO, as a member of Police’s Executive, is accountable for leading and managing the performance of New Zealand Police, supporting good governance and enhancing the culture, integrity and reputation of the organisation. The business functions within the COO group include Finance; People Services; ICT; Policy & Planning; Capability & Infrastructure and Integrity & Conduct.


The role reports directly to the COO and you will be part of the functional group they lead, at times you will also provide relevant and required support to the wider business group.


The role requires flexibility, sound judgement, discretion, and the confidence to manage competing and changing priorities. An ability to work under pressure whilst managing competing demands is critical, as is the ability to identify, prioritise and escalate where required. Successful candidates will demonstrate initiative and high levels of motivation for their work.


If you are calm under pressure, highly organised, curious, and motivated by work that makes a real difference, this role offers variety, purpose, and the chance to contribute to a high-performing team.


Key Accountabilities:

  • Keep your Executive organised and well positioned through proactive diary management, meeting coordination, correspondence, email management, travel, and logistics.
  • Make sure your Executive has the right information, papers, briefings, and context at the right time.
  • Use technology and information management systems confidently to support efficient ways of working.
  • Capture clear meeting notes, decisions, and action points, and follow up to help keep work moving.
  • Build a strong understanding of your Executive’s business group, priorities, stakeholders, and operating rhythm.
  • Support the broader business group as and when required.
  • Maintain awareness of priorities across the Executive and Office of the Commissioner so you can connect information, anticipate needs, and support collaboration.
  • Develop trusted working relationships with the broader business group leadership team, other Executive Assistants, Chief Advisors, Police’s Governance function and a wide range of other internal and external stakeholders.

He aha taau e kawe mai | What you’ll bring

We are looking for someone who brings strong organisation, initiative, professionalism, and a genuine commitment to supporting others to succeed. Your skills and experience matter, but so does how you work: your judgement, integrity, values, adaptability, and ability to contribute to a positive, high-performing team.


Previous Executive Assistant experience is an advantage, but we are also interested in people who can show strong transferable skills, including:


Planning, prioritising, calendar management, and event coordination.

Managing correspondence, inboxes, information, or competing requests.

Communicating clearly, maintaining confidentiality, building relationships, and staying composed when priorities change.

This role is at the Individual Contributor/Emerging Leader level. You can refer to Indicators for Success for further information about the expectations for this level.

To view the position description for this role please copy and paste this link into a new browser: Executive Assistant.pdf


Security Clearance

  • To be eligible for this role, you may be asked to obtain and maintain a TOP SECRET national security clearance.
  • The minimum criteria for this level of national security clearance is:
  • NZ Citizen who has resided continuously in NZ for the last 10 years, or:
  • A Permanent Resident who has resided continuously in NZ for the last 10 years, or
  • A citizen of or has resided continuously in one or more of the following countries for the last 10 years: Australia, Canada, United Kingdom, or United States of America, and has a background that can be verified by the NZSIS.
  • Use this online tool to self-check your eligibility for a security clearance. Please note that this tool is not part of the formal security clearance process:
  • http://www.protectivesecurity.govt.nz/eligibility-tool


Mo tātou | About us

New Zealand Police is the lead agency responsible for preventing crime and enhancing community safety. It works in partnership with individuals, communities, businesses, and other public sector agencies towards the vision of making New Zealand the safest country. Police is the government’s largest front-line response agency with around 15,000 staff in large and small communities all over New Zealand and in liaison and policing development roles overseas.


The work you’ll be engaged in is real, tangible work that directly benefits our frontline and communities.


To view more detailed information about our recruitment process along with further details about requirements please click below link:


Applicant Information Pack (External)


Tono ināianei | Apply now

If this sounds like you, we would love to hear from you. Click apply now and submit a tailored CV and application form that shows the skills, experience, and strengths you would bring to this role. Before confirmation of hire, pre-employment checks will be completed, including reference checks, drug and alcohol testing, and police vetting before any written offer is made.


For further information on the application process, please copy and paste this URL: https://www.police.govt.nz/careers


All applications must be submitted online and will not be accepted directly via email. All applicants must have the right to work in New Zealand.


If you are an internal applicant, you must apply internally through the Police system. You must provide an alternative contact email address and state your future commitments should you be successful in the next stage of the recruitment process.


Please note: Applications close at 5:00pm on Friday 23rd October 2026. We may review applications and contact candidates before the close date.


Utu ā-tau | Salary

This position is covered by a collective agreement, and salary will commence between $80,295 and $100,902 dependent on skills and experience relevant to the role.


If you have any questions about this vacancy, please contact Recruitment Manager emma.meates@police.govt.nz.

Desired Hard Skills

  • Constructions Project
  • Live Property Portfolio
  • Prince 2
  • Property-related Projects

Desired Soft Skills

  • Communication
  • Coordination
  • Leadership Skills
  • Stakeholder Management
  • Time Management

Benefits & Perks

Culture

  • 📈 Professional Development
  • ⏰ Flexible Work
  • 🌈 Rainbow Tick
  • 🌿 Indigenous Rights
  • 💰 Wage Equality
  • 💸 Living Wage
  • 🙌 Community Focused

Job Schedule

  • Monday to Friday

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