Executive Assistant, Auckland
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Stellar Recruitment
Hiring for Stellar Recruitment

Executive Assistant

  • Posted Today
  • On Site
  • Full Time

$100  -  $120 k/yr

Auckland

Job Description

Support a high-profile Managing Director by driving priorities, managing workflows, and ensuring business-critical actions are delivered.

  • Modern office space on Auckland CBD's waterfront
  • Join a growing organisation with long-term career development opportunities
  • Be at the centre of major business decisions, projects, and commercial initiativ

We're working with a leading New Zealand property development, construction and hospitality group to recruit an Executive Assistant who will play a pivotal role in supporting a highly active Managing Director.


ABOUT THE ROLE

You'll be responsible for protecting the Managing Director's time, attention, and focus by creating structure, driving accountability, and ensuring critical tasks are executed. Working across both business and personal matters, you'll operate as a trusted confidant and highly organised coordinator who thrives in a fast-paced environment.


Key Responsibilities

  • Own and optimise a complex executive calendar and schedule
  • Prioritise urgent matters and protect focused decision-making time
  • Manage executive task tracking, follow-ups, and action plans
  • Prepare daily priority lists and executive briefings
  • Coordinate travel, appointments, meetings, and events
  • Triage correspondence and draft professional communications
  • Prepare agendas, attend selected meetings, and document actions
  • Track deliverables through to completion across multiple stakeholders
  • Support property, hotel, finance, legal, HR, and investment-related activities
  • Maintain accurate records, systems, and confidential documentation
  • Leverage AI and automation tools to improve efficiency and workflow management

ABOUT YOU

  • Proven experience as an Executive Assistant or Private Secretary
  • Exceptional organisational skills and the ability to manage competing priorities
  • Strong written and verbal communication skills
  • Experience supporting senior executives in complex business environments
  • High levels of discretion and professionalism with sensitive information
  • Excellent attention to detail and follow-through
  • Advanced proficiency with Outlook, Teams, SharePoint, and modern collaboration tools
  • Experience using AI and automation tools to increase productivity and streamline processes
  • A proactive mindset with the confidence to challenge priorities when required
  • Ability to remain calm, focused, and solutions-oriented under pressure


WHAT’S ON OFFER

  • Work directly alongside a highly successful and entrepreneurial Managing Director
  • Exposure to a broad range of business disciplines including property, finance, investment, legal, and hospitality
  • A varied and influential role where your contribution will have a visible impact
  • Significant autonomy and trust in a high-performing environment
  • Long-term career growth opportunities for the right person


If you have the skills mentioned above we would love to hear from you.

APPLY TODAY or contact Sam directly at sam.c@stellarrecruitment.co.nz

Desired Hard Skills

  • Microsoft Outlook
  • SharePoint
  • Microsoft Teams
  • Executive Support
  • AI Automation Tools
  • Calendar Management
  • Correspondence Management
  • Task Tracking

Desired Soft Skills

  • Discretion
  • Time Management
  • Attention To Detail
  • Communication Skills
  • Organisational Skills
  • Proactive Mindset
  • Professionalism
  • Solutions-Oriented

Benefits & Perks

  • 📈 Professional Development

Job Schedule

  • Monday to Friday

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