Administration Assistant - Part Time, Auckland
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Hiring for Building Control Solutions

Administration Assistant - Part Time

  • Posted Today
  • On Site
  • Part Time

Wairau Valley, Auckland

Job Description


Please Quote Reference Number 19024


  • Monday to Friday, 8am to 4pm, office-based role
  • Varied administration role with plenty to keep you busy
  • Join a supportive team in a busy trade services environment


We're looking for an organised, reliable and enthusiastic Administration Assistant to join our busy office team on a part-time basis.


This is a varied, hands-on role where you'll provide essential administrative support across the business, working closely with our Office Manager, finance team, project managers and technicians.


From customer enquiries and job administration through to invoicing support and general office coordination, you'll play an important part in keeping our day-to-day operations running smoothly.


Key responsibilities will include:


  • Answering phone calls, responding to emails and assisting customers with enquiries
  • Providing general administrative support, including data entry, filing and document preparation
  • Creating and updating work orders, job records and project documentation
  • Assisting with customer invoicing, purchase orders and supplier statement reconciliations
  • Liaising with technicians, project managers, customers and suppliers
  • Following up outstanding job documentation and maintaining accurate records
  • Coordinating office supplies, meetings and general office requirements
  • Assisting with website updates and social media
  • Managing the daily supply and return of BOC gas bottles to customers
  • Supporting the wider team with other administration tasks as required


To be successful in this role, you'll need:


  • Previous experience in an administration or office support role
  • Strong computer skills and confidence learning new systems
  • Excellent organisational skills and attention to detail
  • A friendly, professional manner and great communication skills
  • The ability to prioritise tasks and manage competing deadlines
  • Confidence working both independently and as part of a team
  • A proactive attitude and willingness to help wherever needed


Experience with invoicing, accounts administration or working in a trade services environment would be an advantage.


What's on offer?


This is a great opportunity for someone looking for consistent part-time hours while enjoying a varied and rewarding administration role.


You'll work Monday to Friday, 8am to 4pm, as part of a busy and supportive office team.


Please note: This is a fully office-based position, and applicants must be available to work on-site during the required hours. Working from home is not available.


If you're a capable all-round administrator who enjoys variety, takes pride in their work and likes being part of a team, we'd love to hear from you.



Please Quote Reference Number 19024

Desired Hard Skills

  • Accounts Administration
  • Data Entry
  • Document Preparation
  • Invoicing
  • Recordkeeping

Desired Soft Skills

  • Communication
  • Organisation
  • Prioritisation
  • Reliability
  • Teamwork

Culture

  • 🌈 Rainbow Tick
  • 💸 Living Wage

Job Schedule

  • Monday to Friday

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