Senior Administrator, Hamilton
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Hiring for Waikato Post Ramming

Senior Administrator

  • Posted Today
  • On Site
  • Part Time

Hamilton

Job Description


Please Quote Reference Number 18997


  • 20 hours per week, Monday to Friday - flexible hours
  • Xero experience essential
  • Take ownership of a varied office management role


Are you an experienced administrator who enjoys keeping things organised, taking initiative and making sure everything runs smoothly?


Waikato Post Ramming is looking for a capable and confident Office Manager to take ownership of our day-to-day administration and help keep our busy operation running efficiently.


This is a varied, hands-on role suited to someone who can work independently, stay on top of multiple tasks and isn't afraid to follow people up to get things done!


Key responsibilities will include:


  • Managing job administration, setting up new projects, allocating job numbers and maintaining accurate records
  • Processing supplier invoices in Xero, reconciling statements and preparing batch payments
  • Checking timesheets and project details for payroll
  • Maintaining supplier and customer records in Xero
  • Ordering PPE, stationery and office supplies
  • Coordinating vehicle servicing, registrations and Road User Charges
  • Managing equipment testing, calibration schedules and expiry dates
  • Maintaining supplier information, insurance records and compliance documentation
  • Booking accommodation and coordinating employee training
  • Keeping employee qualifications and Certificates of Competency up to date
  • Managing day-to-day health and safety administration using Star Safety


To be successful in this role, you'll need:


  • Proven experience using Xero, Microsoft Excel and Word
  • Strong organisational skills and excellent attention to detail
  • The ability to work independently and manage competing priorities
  • Confidence to follow up with staff and management to ensure deadlines are met
  • Excellent written and verbal English communication skills
  • A proactive, practical approach and willingness to take ownership of your work
  • Experience with payroll, accounts administration and health and safety systems would be advantageous


Hours of work:


This is a part-time position of 20 hours per week, with availability across Monday to Friday essential. We can offer flexibility around working hours to suit the right person.


If you're a reliable, self-motivated administrator who enjoys variety and has the confidence to keep a busy team organised, we'd love to hear from you.


Applicants must have the legal right to work in New Zealand.


APPLY NOW with your CV and cover letter.



Please Quote Reference Number 18997

Desired Hard Skills

  • Data Management
  • Health Compliance
  • Invoice Processing
  • Payroll Administration
  • Xero Accounting

Desired Soft Skills

  • Attention To Detail
  • Communication
  • Organisation
  • Self-Motivation
  • Time Management

Culture

  • 🌈 Rainbow Tick
  • 💸 Living Wage

Job Schedule

  • Monday to Friday

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