Faculty Administrator, Lincoln
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Lincoln University

Faculty Administrator

  • Posted Today
  • On Site
  • Part Time

$64 k/yr

Lincoln

Job Description

Part-time role providing high-quality administrative support across department & faculty activities, ensuring smooth operations, excellent service & effective coordination.


Mō te tūka | The role


Join the Faculty of Environment, Society and Design administration team and play an important role supporting staff within the Faculty, particularly for a newly created Department. This varied role provides professional and administrative support to academic staff, students, and the wider Faculty, helping ensure day-to-day operations run smoothly and efficiently.


Some tasks of the role include:


  • Providing administrative support to the Head of Department, staff, and students.
  • Coordinating departmental meetings, agendas, minutes, and key documentation.
  • Supporting course administration, examinations, and academic processes.
  • Organising travel, field trips, onboarding activities, and health and safety inductions.
  • Raising purchase orders and coordinating resources, equipment, and office requirements.
  • Assisting with Faculty events, committee administration, and stakeholder enquiries.
  • Working in a collaborative and supportive environment, you'll coordinate a range of administrative activities, build strong relationships across the University, and help deliver positive outcomes for staff and students. No two days will be the same, making this a great opportunity for someone who enjoys variety, organisation, and providing outstanding customer service.


Mahi & Wāhi / Utu | Work pattern, location & salary


This permanent role commences February 2027, is based at our Lincoln Campus and works 18.75 hours per week (0.5 FTE).


The starting salary for this position is $64,000 per annum, pro rata to 0.5 FTE.


Kā tino Pūkeka/Whēako | Essential skills/experience for the role


To be successful in the role you will have:


  • Strong administrative and customer service experience, ideally within an education organisation.
  • Excellent communication skills and the ability to build positive relationships with a diverse range of people.
  • Confidence learning and using a variety of systems and strong proficiency in Microsoft Office.
  • Proven organisational skills with the ability to manage multiple priorities and meet deadlines.
  • A proactive, adaptable approach with strong problem-solving skills and initiative.
  • A professional, confidential, and customer-focused work style, with empathy and cultural awareness.
  • The ability to work collaboratively within a team while also managing tasks independently.
  • Experience in a tertiary education environment would be an advantage.


Kā hua ka riro ki a koe | What's in it for you?


Join a supportive, inclusive community that values diversity, wellbeing, and professional growth. Benefits include:


  • Flexible, family‑friendly work + free on‑site parking
  • Professional development & mentorship to grow your career
  • Generous leave entitlements – six weeks of paid leave per year (based on 1.0 FTE)
  • Annual salary reviews to recognise your contribution
  • Contributions toward eye tests and prescription eyewear
  • Free, confidential wellbeing support through Clearhead (EAP)
  • Southern Cross employee benefits
  • Access to on‑campus gym with discounted membership
  • On‑site early childhood centre with staff discounts
  • A vibrant campus lifestyle with cafés, green spaces, and a sense of community


Mō mātou | About us


Te Whare Wānaka o Aoraki | Lincoln University is a specialist institution dedicated to impactful research and higher education that supports land-based industries in New Zealand and globally.


Our campus sits at the heart of the Lincoln research precinct, complemented by university-owned farms and research stations that blend education, research, and hands-on learning. At Lincoln, students are at the heart of everything we do, empower them to grow their potential and contribute to a more sustainably productive world through world-class teaching and research.


As a progressive university with an ambitious vision, we value a professional workforce that reflects the diversity of our community. Our staff engage with students, parents, government, iwi, and external stakeholders, upholding Lincoln University’s reputation through their work.


Our Te Tiriti o Waitangi commitments begin with mana whenua. We honour our special relationship with Ngāi Te Ruahikihiki and Te Taumutu Rūnanga, embedded in our He Tūtohinga Whakamātau | Charter of Understanding.


Tono ināianei | Apply now


Ready to apply? Submit your CV and a cover letter that highlights your fit - tell us why you want this role and what motivates you to join Lincoln University.


Applications received via email will not be considered, however specific enquiry relating to the role can be made to tracey.shields@lincoln.ac.nz


We are committed to fostering a diverse and inclusive community where everyone feels valued and supported, and we welcome applications from people of all backgrounds.


We are only considering applicants who have current unrestricted legal working rights in New Zealand. We are unable to provide visa sponsorship for this role.


View the position description at: https://careers.lincoln.ac.nz

Desired Hard Skills

  • Data Entry
  • Administrative Assistance
  • MS Office

Desired Soft Skills

  • Customer Service Skills
  • Interpersonal Skills
  • Communication
  • Time Management
  • Teamwork
  • Coordination

Job Schedule

  • Monday to Friday

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