Administrative Assistant, Wellington
Apply Save

Wellington City Council

Art Centre Administrator - Fixed term/Secondment Opportunity to 31 March 2027

  • Posted Today
  • On Site
  • Full Time, Fixed Term Contract

Wellington

Job Description

Kia mahi ngātahi mō Pōneke mō tōna āpōpō | Working together for Wellington's future

Our Toi Aro Arts Centre team are on the lookout for a superstar Administrator to join the team on a fixed term/secondment basis until 31 March 2027. This role is based at Toi Aro and is full-time hours. We are also open to kaimahi in central government applying for this opportunity as a secondment from your current agency.


Āu ake mahi | What you'll do

You will play a pivotal role of ensuring the smooth running of the administration of Toi Aro and assist the wider  Arts Venues team with general administration tasks. You will be the first point of contact for visitors, artists and tenants of Toi Aro so this will suit someone who loves interacting with the Pōneke community!


Your day to day responsibilities will include:

  • Effectively administrating all invoicing and payment reconciliations systems for tenants and bookings
  • Managing incoming and outgoing tenants and artists bookings and financial documentation
  • Arranging processes regarding gallery sales and commissions, paying artists and manual invoicing
  • Administrating new studio licences and sub-tenancy leases, renewals, rents reviews and terminations


Ngā tohu me ngā wheako | Qualifications and experience

As this is a public facing role, we’re looking for someone who is friendly and approachable, and has excellent interpersonal and organisational skills.

Strong demonstrable knowledge and experience in financial acumen (including payable and receivable financial processes), knowledge of the arts sector and facilities management experience would all be beneficial to enable success in this role.

We are looking to appoint between $74,141 and $87,224 per annum (pro-rated), for this role, depending on relevant skills and experience.


Nōu te rourou | What's in it for you

Working for the Council offers you a range of benefits including 5 weeks annual leave, flexible working options, health and wellbeing support, Council staff discounts and a range of learning and development programmes and opportunities.

View our Employee Value Proposition Video to see what our employees say about working at WCC.


Diversity:

We want your application to enable you to portray the real you. Skills are gained across many areas of our life, not just formal employment.  If you can demonstrate the skills listed in the advert through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.

We welcome applications from all people and like our workforce to reflect the diverse communities we serve.


Accessibility Support:

We want to make sure any accessibility requirements you may have, are well supported so the selection process is equitable for everyone. Please let us know if there are any adjustments or support, we can offer to make our process more accessible to you by emailing: recruitment@wcc.govt.nz


Closing Details

Applications close Sunday 4 th October 2026. Please note that we may engage with applicants prior to the vacancy closing and/or close applications ahead of this date so we encourage you to submit your application as soon as possible.


All applications must be submitted online and must have the right to work in New Zealand and undergo a Criminal Conviction Check, the results of which will be held on your employee file if employed.

If you have questions, please contact recruitment@wcc.govt.nz

Desired Hard Skills

  • Invoicing
  • Facilities Management
  • Financial Acumen
  • Payment Reconciliations

Desired Soft Skills

  • Interpersonal Skills
  • Approachable
  • Friendly
  • Organisational Skills

Benefits & Perks

Culture

  • 🤱 Extended Parental Leave
  • 🏛 Fully Paid Jury Service
  • 🏘 Work from Home
  • 🧕 Inclusive Workspace
  • ❤ Care and Appreciation
  • 🩺 Health Insurance
  • ⚖ Work-Life Balance Support
  • 🧠 Mental Health Workshops
  • 💚 Counselling Services
  • 💪 Physical Health Workshops
  • 🌿 Wellness Program
  • 🏥 Subsidised Health Insurance
  • 📈 Professional Development
  • 🏎 Competitive Salary
  • 🎉 Employee Discounts and Rewards
  • 🎖 Long Service Rewards
  • 💻 Company Supplied Technology
  • ⏰ Flexible Work
View All
  • 🧠 Neurodiverse
  • 💰 Wage Equality
  • 🏃 Women Leadership
  • 👩 Woman CEO
  • 💸 Living Wage
  • 🤝 Unionisation
  • 🙌 Community Focused
  • 🌐 INZ Accredited Employer
View All

Are You an International Job Seeker?

Check if youʼre eligible to work in New Zealand before you apply - itʼs fast and free.

Get Your Free Visa Eligibility Check

Increase Your Hiring Chances

Let us create the perfect CV for this job!

Start Now
Report This Job

Advertisement

Find Rewarding Admin and Office Support Jobs in New Zealand

Looking for a stable and fulfilling career path? Admin and office jobs in New Zealand offer a variety of opportunities for organised and detail-oriented people. Whether you're managing office operations, supporting executives, or handling essential admin tasks, this field is integral to the smooth functioning of businesses across the country.

Essential Skills for Admin and Office Jobs

Success in admin and office roles hinges on a combination of strong organisational skills, attention to detail, and excellent communication abilities. Proficiency in office software, such as Microsoft Office Suite or Google Workspace, is essential. Whether you're scheduling meetings, preparing reports, or managing correspondence, a knack for keeping things running smoothly is key.

Inclusive Workplace Culture

The workplace culture in admin and office jobs is typically supportive and team-oriented. Roles vary from front-line receptionists greeting visitors to executive assistants managing high-level tasks. No matter the position, being reliable and resourceful is always appreciated.

Competitive Compensation and Benefits

Admin and office jobs offer competitive pay, with the potential for career advancement and specialisation. Entry-level positions provide a solid starting salary, and as you gain experience, opportunities for higher pay and additional responsibilities increase. Many employers also offer benefits such as health insurance and professional development opportunities.

Maintaining Work-Life Balance

Admin and office roles generally offer a balanced work-life dynamic. Standard office hours provide a predictable schedule, making it easier to plan personal time. Some employers also offer flexible working arrangements, including remote work options and part-time positions, to accommodate different lifestyles and needs.

Start Your Admin and Office Career Today!

If you're organised, communicative, and ready to support the backbone of business operations, admin and office jobs in New Zealand are a great choice.